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Facilities Coordinator
Place of work
Galvaniho 7, Bratislava
Start date
asap
Contract type
full-time
Basic wage component (gross) and other rewards
Position
Job description, responsibilities and duties
- Responsible for delivery, quality, safety and cost of all in scope services
- Responsibility for subcontractors management on DXC’s sites in Bratislava
- First escalation point for all issues and incidents across client sites in Slovakia
- Ensure the Health and Safety requirements and guidelines are observed including risk assessments for staff, subcontractors and visitors
- Ensure all contract activities comply with all company, legal and client requirements for Health and Safety, Quality Management, environmental policies and general duty of care
- Provide general administrative support to the Facility Manager in the reporting and financial processes
- Supporting the Facility Manager in creating, developing and controlling the budget
- Delivery of mail and packages delivered from the Post office and POBOXs to the site;
- Take outgoing internal mail from site to the Post office;
- Keep and maintain records of all incoming and outgoing registered mail in registry day-book;
- Take delivered mail from site post box to the site;
- Keep record of all courier service received and sent in a particular order to be able to identify date of receipt and dispatch, where and whom it was sent to for easy identification;
- Sorting mails – invoice evidence and distributing to the finance department;
- Handle incoming and outgoing internal and external mail and distributing mail to the departments;
- Maintain supplies including envelopes, types and forms available to ensure that they don’t go out of stock;
- Keep the S&R room organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space;
- Train mailroom clerks that are new to the organization, putting them in-line with best practices and organizational mailing procedures;
- Checking stock and ordering flipchart paper, markers for the meeting rooms;
- Office print services: checking printers, fixing them/ ordering service, adding/ordering printer paper and toners;
- Confidential Waste Management – checking metal containers, ordering empty ones (non-core);
- Manage consumable replenishments. That is monitor and order of consumables (basic office supplies, refreshment, etc.)
Requirements for the employee
Candidates with education suit the position
Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)
Language skills
English - Upper intermediate (B2)
Number of years of experience
2
The position is suitable for a fresh graduate
Yes
Personality requirements and skills
• Experience in outsourced service solutions to international clients preferable banking or office sector
• Experience of managing, subcontractors, vendors and different services related to office
• Experience of min. 1 year in a similar position
• Having qualification in a facilities/technical based discipline and experience of sub-contractor supervision
• Fluent in Slovak, upper intermediate English (B2)
• Experience of managing budgets
• Multitasking to be more efficient in work if he/she can take on various tasks at the same time and complete them without errors
• Organizational skills to arrange the work schedule and the mailroom in such a way that will promote their efficiency on the job
• A practical working knowledge of financial terms and principles.
• An ability to review and analyze financial data and business reports,
• Excellent verbal and written communication skills
• Attention to detail and ability to work under pressure
• Ability to work in a deadline sensitive environment
• Experience of managing, subcontractors, vendors and different services related to office
• Experience of min. 1 year in a similar position
• Having qualification in a facilities/technical based discipline and experience of sub-contractor supervision
• Fluent in Slovak, upper intermediate English (B2)
• Experience of managing budgets
• Multitasking to be more efficient in work if he/she can take on various tasks at the same time and complete them without errors
• Organizational skills to arrange the work schedule and the mailroom in such a way that will promote their efficiency on the job
• A practical working knowledge of financial terms and principles.
• An ability to review and analyze financial data and business reports,
• Excellent verbal and written communication skills
• Attention to detail and ability to work under pressure
• Ability to work in a deadline sensitive environment
Benefits
Well-being
- Lunch e-vouchers / Financial meal contribution
- Bonus lunch vouchers / Bonus financial allowance
- Refreshment for employees
- Fresh fruit
- Sick Day
- Multisport Program
- Employee Assistant Program
- Spectrum Life Program
Friendly working environment
- Home Office & Flexible Working Time
- Company events - Team buildings, Sport Days, Christmas party
- Days off - Childbirth, 1st Day at School
- Volunteering Days off
- Extra Vacation
Bonus perks
- Educational Contribution
- Cafeteria Benefit System
- Life Occasion Bonus (Marriage, Childbirth)
- Age Anniversary Bonus
- Long Service Awards
- Referral Bonus
ID: 3312037
Dátum zverejnenia: 17.9.2018
2018-09-17
lokalita: Galvaniho 7, Bratislava Pozícia: Administrative Worker, Official, Assistant, Office Manager, Receptionist Spoločnosť: CBRE Global Workplace Solutions s. r. o.
Základná zložka mzdy (brutto) a ďalšie odmeny: The offered salary for this position starts from € 1400 gross. This salary is the minimum possible offer and may be higher depending on the scope and seniority of employee requirements.