Office Services Coordinator

CBRE Corporate Outsourcing s. r. o.

Place of work
Galvaniho 7, Bratislava
Contract type
full-time
Start date
01.05.2018

Information about the position

Job description, responsibilities and duties

Delivery of mail and packages delivered from the Post office and POBOXs to the site;
Take outgoing internal mail from site to the Post office;
Keep and maintain records of all incoming and outgoing registered mail in registry day-book;
Take delivered mail from site post box to the site;
Keep record of all courier service received and sent in a particular order to be able to identify date of receipt and dispatch, where and whom it was sent to for easy identification;
Sorting mails – invoice evidence and distributing to the finance department;
Handle incoming and outgoing internal and external mail and distributing mail to the departments;
Maintain supplies including envelopes, types and forms available to ensure that they don’t go out of stock;
Keep the S&R room organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space;
Train mailroom clerks that are new to the organization, putting them in-line with best practices and organizational mailing procedures;
Responsible for Conference Room Management;
Preparing all conference rooms: checking/adding flipchart paper, markers;
Office print services: checking printers, fixing them/ ordering service, adding/ordering printer paper and toners;
Confidential Waste Management – checking metal containers, ordering empty ones;
Manage consumable replenishments. That is monitor and order of consumables (basic office supplies, refreshment, etc.)
Administration and organization support for FM;
Communication with internal suppliers;
Ordering meal vouchers and credit increase for meal vouchers according to the number of days worked in the previous month – in accordance with payroll report;
Communication with meal vouchers’ supplier in case of loss, wrong credit increase for meal vouchers, etc.

Employee perks, benefits

* International working environment
* 13th salary
* Meal vouchers - with extra contribution from employers' side
* Referral bonus: Recommend-a-friend
* Language and other professional related courses
* Special CBRE discounts
* Teambuildings
* Flexible working hours

Information about the selection process

We will contact only selected candidates.

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Upper intermediate (B2)

Number of years of experience

2

Personality requirements and skills

Excellent verbal and written communication skills
Multitasking to be more efficient in work if he/she can take on various tasks at the same time and complete them without errors
Organizational skills to arrange the work schedule and the mailroom in such a way that will promote their efficiency on the job
Fluent in Slovak, upper intermediate English (B2)
Work experience – min. 2 years
Min. secondary education with school-leaving examination
Attention to detail and ability to work under pressure
Ability to work in a deadline sensitive environment
Accurateness
Regularity, involvement

Advertiser

Brief description of the company

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.
CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees and serves real estate owners, investors and occupiers through more than 400 offices worldwide.

Number of employees

100-149 employees

Company address

CBRE Corporate Outsourcing s.r.o.
Zámocká 34
811 01 Bratislava
ID: 3312037   Dátum zverejnenia: 10.4.2018