CBRE

Office Coordinator

Place of work
Bratislava

Contract type
full-time

Basic wage component (gross) and other rewards

Position

Job description, responsibilities and duties

Management of the Reception and the reception processes, leading the team for seamless operations and excellent client service
Taking care of the image of the office environment, leading regular site checks, implementing minor changes in the office area
Print badges of new hires/ loaner badges etc. at direction of the FM and maintaining records of same
Liaising with various Client departments, providing solutions for miscellaneous requests addressed to the teams
Office management – orders for client (furniture, technical equipment, plants, etc.); client help in online orders to be submitted via Intrepid; parking places, keys, entrance cards management
Reception desk activities
Developing the office procedures to make the clients life easier/safer;
On request of the Client/CBRE, pre-sourcing activities (looking for the suppliers on the market; collecting offers for purchases preparations)
Coordination of repair, maintenance, rebuilding; services to be ordered acc. to the agreements or ad-hoc. Contacts with the suppliers and the cleaning company
Supervision of the office equipment (proper usage, planned maintenance): access control, CCTV, ups and A/C units in the server room and all other equipment in the meeting rooms, entertainment room, kitchens and toilets
Everyday housekeeping inspections. Actions for positive and on time solving the issues, closing and “on hold” status of the tickets.
Office onboarding for new joiners – office and floor entrance cards, keys, evacuation trainings
Support and develop activities for achieving the savings target.
Updating client about EHS and Security
Preparation of the documents/procedures to secure access to the office and in the places used in a crisis situation
Supervision of the safety equipment planned maintenances
Reporting EHS and security tasks
Eco and HealthAhead initiatives.
Rebuilding, changes to the office, space planning – cooperation with suppliers
Placing the orders in CBRE system
Any reports requested by CBRE and the client

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University student
University education (Bachelor's degree)
University education (Master's degree)

Number of years of experience

2

Personality requirements and skills

• 2-3 years of experience in a similar role, preferably in a corporate environment
• People management experience and excellent people skills
• Excellent command in English both verbal and written
• Client service oriented and brings know-how in client care
• Has a positive, solutions driven attitude and brings added value to the team

Benefits

Well-being
  1. Lunch e-vouchers / Financial meal contribution
  2. Bonus lunch vouchers / Bonus financial allowance
  3. Refreshment for employees
  4. Fresh fruit
  1. Sick Day
  2. Multisport Program
  3. Employee Assistant Program
  4. Spectrum Life Program
Friendly working environment
  1. Home Office & Flexible Working Time
  2. Company events - Team buildings, Sport Days, Christmas party
  1. Days off - Childbirth, 1st Day at School
  2. Volunteering Days off
  3. Extra Vacation
Bonus perks
  1. Educational Contribution
  1. Cafeteria Benefit System
  2. Life Occasion Bonus (Marriage, Childbirth)
  3. Age Anniversary Bonus
  4. Long Service Awards
  5. Referral Bonus

Contact

Contact person: Mgr. Monika Rajkovičová
E-mail: send CV
ID: 3178011  Dátum zverejnenia: 4.9.2017