Executive Assistant

Place of work
Bratislava
Contract type
full-time

what will
you do

The Executive Assistant provides an advanced level of executive support to various executives with complex organizational responsibilities. He/she serves as the primary support and acts as a liaison between the executives and his/her organization. In some cases and within pre-agreed limits, the Executive Assistant may act as the executive representative. The Executive Assistant independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment. The level of support requires a good understanding of the executives’ organization, along with the business knowledge to communicate and work effectively with the executive’s organization and clients.

Key Responsibilities:

• Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).
• Arrange and coordinate meetings or when applicable. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive, provides/organizes catering services for meetings).
• Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the executive
• Arrange conference calls, video conferences or data conferences occasionally involving a global audience
• Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
• Review and sort paper-based and electronic mail, identify action required and take action where appropriate
• Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, may manage time and expense reports)
• Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
• Develop relationships with executives’ clients and their EA’s
• Provide telephone support (i.e. answer calls promptly and courteously). Act as executives’ representative to independently handle calls

what we
expect

Qualifications:

Education: Secondary School, University degree.

Work Experience: Requires a minimum of 2 years of progressively responsible secretarial and administrative experience.


Knowledge and Skill Requirements:

• Good level of English language
• Able to quickly absorb new information regarding clients/projects/processes and tools.
• Advanced knowledge of Word, Excel and PowerPoint applications.
• May also require working knowledge of other office software applications.
• Excellent interpersonal and communication skills.
• Able to work well with all levels of management, staff, other team members, outside clients and vendors.
• Deep work experience within each function.
• Advanced multi-tasking skills.
• Deep knowledge of executive business-related preferences.
• Leadership skills and ability to influence others.
• Ability to independently solve problems and make recommendations.
• Excellent follow-up skills.

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ID: 3330475   Dátum zverejnenia: 14.3.2018