Executive Assistant

In this role you will provide administrative support to the Head of HR for Reisurance. Core responsibilities include travel arrangements (domestic and international), expenses, calendaring and meeting support. Other activities include organizing leadership team workshops, internal events and special assignments/initiatives relating to employee activities.

You have the ability to work independently, strong verbal and written communication skills. We would like you to have experience at determining priorities and reprioritizing as appropriate. You are comfortable and experienced with driving time management, monitoring progress and gaining cooperation of others. You have the ability to anticipate issues and find solutions independently.

You will work closely together with the Reinsurance HR Partner team as well as other Executive Assistants in the business and HR.

•Plan and manage calendar and arrange travel (domestic and international) including visa applications for Head HR.
•Set up international video conference calls and manage external visitors.
•Schedule and support with administrative tasks related to the leadership team meetings. Organising offsites (on site or external) by booking hotels or conference rooms and organising speakers.
•Expense and invoice management for Head HR.
•Support the preparation of presentations. Verifies edits and formats documents as required.
•Be a reliable point of contact for requests in the absence of Head HR. Provide information and answer questions; directs questions to other appropriate staff when necessary. Handles all confidential information appropriately.
•Manage the RI team Sharepoint site. Upload documents and manage online team calendar.