Payroll Administrator / HR Coordinator

What makes working at Mondelēz International so special? Many things. The iconic brands and global nature of our business. The continuous innovation and endless opportunities to grow. The chance, each and every day, to put a smile on people’s faces. We’re the world’s leading maker of Chocolate, Biscuits, Candy and Gum with billion-dollar brands like Cadbury, Milka, Prince and Oreo and we now have an exciting opportunity to join our team.

In close cooperation with the EBSC/PST Payroll Accountant this role is responsible for a range of local payroll and personnel administration activities. The main focus areas are master data maintenance in the local payroll system (APSO), ownership of the local time & attendance system (WATT) and the effective and diligent execution of locally performed HR activities. This role is part of the MBS Employee Services Operations organization and is closely linked to the activities performed by the WFA, C&B and TA teams.

The key tasks in the role are:

Payroll System - Master Data Maintenance

• Responsible for uploading newcomers and leavers, salary changes, changes of cost centers, employment contract prolongations, etc. within the payroll system (APSO).

Attendance System (WATT) maintenance

• Owner and main administrator of attendance system WATT creating profile of newcomers (in cooperation with reception) and terminate leavers, maintain maternity leaves, working fund, vacation, overtimes rules (position setup 150), management of access rights, changes of cost centers, reporting lines, annual update of vacation entitlement. Responsible for updating the WATT setup according to labor code; update WATT user manual.

Foreigner administration (Social / Health Insurance / Foreign Police / Immigration / Visa)

• In cooperation with our contracted external partner cover all administrative requirements related to the employment of foreigners (social, health insurance, info cards) and visa administration
• Paperwork connected to work and residency permit. Update KPMG tool and provide amount for taxation to Finance department.

Document management (wet signature process)

• Manage the legally required signing of documents (contracts, contract amendments, mandatory onboarding materials, paperwork related to leavers) including the scanning and submission to the Employee Services Center in Bournville for e-filing. Responsible for employees’ personnel physical files.

Meal Voucher / Ticket Restaurant administration

• Manage Ticket Restaurant program including HR services purchasing activities, card administration and credit management.

Master Shopper for HR (all entities in Slovakia) and EBSC facility related orders (20%)

• Provides a backup (level 2) in case level 1 (MBS Tier 1 Advisors) is not available.

Other legally required tasks

• Responsible for ordering BOZP training.
• Report newcomers and leavers to ProCare for regular health checks, collect and file (hard and soft copy) confirmations.
• Order mandatory health checks for foreigners as required.
• Responsible for preparation of various reports on regular basis including Trexima reports, annual statistics, annual report of disabled employees.
• Prepare confirmations of income for loans applications, the labour exchange, the needs of court.

Other local personnel administration activities

• Outplacement program administration.
• CIMA/ACCA program administration.
• Local language lessons for expats.

Back-up for Payroll Accountant

• Over time this role is expected to function as a back-up solution for activities being performed by the Payroll Accountant.