HR Administration Specialist

You will be responsible for efficient off-boarding administration of voluntary/involuntary leavers, retirees, employees leaving under mutual agreements, down-grading, salary decreases, as well as for the smooth maternity and unpaid leaves management, related FTE and work-schedule changes mainly for Switzerland. In connection to it, you will provide consultancy in terms of local labour and social security law for the employees. Additionally, you will contribute to successful onboarding administration, different types of job changes, benefits and time management administration for employees based in EMEA countries.

Your main tasks and activities will be:

- Preparing maternity leave agreements and other related documents, submitting payroll relevant entries especially upon childbirth and mother´s return to work, handling connected sick leaves and other time management related activities, administering related benefits (family allowance, child allowance, flowers gift), coordinating maternity allowance application with authorities, handling more complex scenarios such as combinations of maternity, unpaid leave and consecutive FTE change etc.

- Preparing unpaid leave agreements, entering changes in Payroll system every time it is needed especially upon and before the end of the unpaid leave, managing annual leave entitlement, ensuring payroll accuracy during whole period of unpaid leave, regulating the process in collaboration with Payroll and Pension fund teams etc.

- Preparing termination letters, termination agreements including different variations (garden leave, shortening of notice period, immediate leave, redundancy, retirements etc.), preparing redundancy calculations in accordance with Swiss Social plan, managing termination activities in Payroll System, handling time management activities, handling postponements and changes of contract end date, ensuring correct financial reporting of restructuring costs, managing other exit activities as required

- Creating contracts, addendum, letters when onboarding new employees or handling employee life cycle changes, submitting entries/changes in Payroll system (personal, position related data, compensation, benefits etc.), storing all obligatory documentation as per the local legislation and Swiss Re policies

- Answering HR related questions, providing consultancy to employees, line managers, working on improvements of HR processes in order to ensure customer satisfaction and efficiency

- Performing other position related tasks as instructed by Supervisor

You will have an opportunity:

- To collaborate with other HR teams and departments (Payroll, HR systems, Pension Fund, Immigration, Logistics, IT etc.)
- To participate in various global/local HR initiatives and projects
- To explore variety and complexity of portfolio - opportunity for skills development, supporting various locations

We are HR Admin team responsible mainly for administration tasks in locations Switzerland, Germany, MEA, part of Global HR Solutions Centre in Bratislava. We primarily support HR Advisors, HR Partners, Line managers, future and current Swiss Re employees and act as an interface between the company and employees.

We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks.

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