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HR Administration Associate
Place of work
Mlynské nivy 12, Bratislava
Mlynské nivy 12, Bratislava
Contract type
agreement-based (Temporary jobs)
agreement-based (Temporary jobs)
Wage (gross)
Minimum base salary for this job from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.
Minimum base salary for this job from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.
Information about the position
Job description, responsibilities and duties
About the role:
You will be responsible mainly for on-boarding, off-boarding activities and job changes for employees based in EMEA and US countries. You will handle contract administration of new hires (permanent, temporary employees), rehires, changes from external to internal employment, international local hires, country transfers, internal transfers, extensions of temporary contracts. You will ensure efficient off-boarding process of voluntary leavers. In addition, you will master salary changes, band changes, FTE, work-schedule changes and other job change related requests that require contract addendum and HR data entries.
Main tasks/activities:
- Creating contracts, offer letters, transfer letters, addendum, contract extensions
- Creating letters for salary, band, FTE changes, work-schedule changes, resignations
- Coordinating documents signature
- Handling the communication with employees, line mangers, HR advisors/partners and keep track of all required documentation as per the established process such as child allowance forms, work permits, reference letters, entry forms, exit checklists, alumni forms etc.
- Handling correct data entries in the required systems (personal data,position related data, compensation, benefits etc.)
- Handling work permit reminders and temporary contract end reminders
- Handling time and absence administration in connection to the whole employee life cycle
- Providing support to customers in case of any questions or issues
- Ensuring adherence to HR processes and policies, apply 4 eye principle of all payroll relevant data entries
- Daily collaboration with other HR teams and departments (Payroll, HR systems, Pension Fund, Logistics, IT etc.)
- Ensuring timely storing of all obligatory HR documents
- Working towards high customer satisfaction within given framework and constantly improving internal processes and procedures to increase client orientation and effectiveness.
- Participating in various global/local HR projects
- Supporting Specialists with more complex portfolio when needed
About the Team:
HR Administration Associate will strengthen HR Contract Admin team in order to support growing Global HR Solutions Centre in Bratislava. Contract Administration team primarily supports HR Advisors, HR partners, hiring managers, future and current Swiss Re employees and acts as an interface between the company and employees.
You will be responsible mainly for on-boarding, off-boarding activities and job changes for employees based in EMEA and US countries. You will handle contract administration of new hires (permanent, temporary employees), rehires, changes from external to internal employment, international local hires, country transfers, internal transfers, extensions of temporary contracts. You will ensure efficient off-boarding process of voluntary leavers. In addition, you will master salary changes, band changes, FTE, work-schedule changes and other job change related requests that require contract addendum and HR data entries.
Main tasks/activities:
- Creating contracts, offer letters, transfer letters, addendum, contract extensions
- Creating letters for salary, band, FTE changes, work-schedule changes, resignations
- Coordinating documents signature
- Handling the communication with employees, line mangers, HR advisors/partners and keep track of all required documentation as per the established process such as child allowance forms, work permits, reference letters, entry forms, exit checklists, alumni forms etc.
- Handling correct data entries in the required systems (personal data,position related data, compensation, benefits etc.)
- Handling work permit reminders and temporary contract end reminders
- Handling time and absence administration in connection to the whole employee life cycle
- Providing support to customers in case of any questions or issues
- Ensuring adherence to HR processes and policies, apply 4 eye principle of all payroll relevant data entries
- Daily collaboration with other HR teams and departments (Payroll, HR systems, Pension Fund, Logistics, IT etc.)
- Ensuring timely storing of all obligatory HR documents
- Working towards high customer satisfaction within given framework and constantly improving internal processes and procedures to increase client orientation and effectiveness.
- Participating in various global/local HR projects
- Supporting Specialists with more complex portfolio when needed
About the Team:
HR Administration Associate will strengthen HR Contract Admin team in order to support growing Global HR Solutions Centre in Bratislava. Contract Administration team primarily supports HR Advisors, HR partners, hiring managers, future and current Swiss Re employees and acts as an interface between the company and employees.
Requirements for the employee
Candidates with education suit the position
University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)
University education (Master's degree)
Postgraduate (Doctorate)
Language skills
English - Upper intermediate (B2)
Personality requirements and skills
About you:
- Excellent sense for detail with ability to prioritize workload
- Effective organizational skillsStrong social skills and excellent communication skills
- Strong service and client orientationFlexibility and adaptability to changesImproving continually and seeking for challenges
- Passionate to learn new HR processes
- Creative thinking
- Teammate
- Excellent English language skills
"We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks."
*We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.
We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.
- Excellent sense for detail with ability to prioritize workload
- Effective organizational skillsStrong social skills and excellent communication skills
- Strong service and client orientationFlexibility and adaptability to changesImproving continually and seeking for challenges
- Passionate to learn new HR processes
- Creative thinking
- Teammate
- Excellent English language skills
"We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks."
*We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.
We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.
Advertiser
Brief description of the company
As the world's leading and most diversified global reinsurer, we offer as our core business financial services products that enable risk taking essential to enterprise and progress. Our company was founded in Zurich, Switzerland in 1863, and operates in more than 25 countries and provides its expertise and services to clients throughout the world. We combine financial strengths with experience, knowledge and creative thought to explore new opportunities in the interests of our clients, staff and shareholders.
Number of employees
1700 and more employees
Company address
Contact
Contact person: Lucia Vargova
ID: 3712996
Posting date: 9.7.2019
2019-07-09
location: Bratislava Position: Administrative Worker, Official, HR Assistant, HR Coordinator, HR Officer Company: Swiss Re
Basic wage component (gross) and other rewards: Minimum base salary for this job from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.