HR Administration Associate with English and German

About the role:
HR Administration Associate will be responsible mainly for on-boarding, off-boarding activities and job changes for employees based in EMEA and US countries. He/she will handle contract administration of new hires (permanent, temporary employees), rehires, changes from external to internal employment, international local hires, country transfers, internal transfers, extensions of temporary contracts. He/she will ensure efficient off-boarding process of voluntary leavers. In addition, HR Administration Associate will be handling salary changes, band changes, FTE, work-schedule changes and other job change related requests that require contract addendum and HR data entries.

Main tasks/activities:
• Creating contracts, offer letters, transfer letters, addendum, contract extensions
• Creating letters for salary, band, FTE changes, work-schedule changes, resignations
• Coordinating documents signature
• Handling the communication with employees, line mangers, HR advisors/partners and keep track of all required documentation as per the established process such as child allowance forms, work permits, reference letters, entry forms, exit checklists, alumni forms etc.
• Handling correct HR data entries in the required systems (personal data, position related data, compensation, benefits etc.)
• Handling work permit reminders and temporary contract end reminders
• Handling time and absence administration in connection to the whole employee life cycle
• Providing guidance and support to customers in case of any questions or issues
• Ensuring adherence to HR processes and policies, apply 4 eye principle of all payroll relevant data entries
• Daily collaboration with other HR teams and departments (Payroll, HR systems, Pension Fund, Logistics, IT etc.)
• Ensuring timely storing of all obligatory HR documents
• Working towards high customer satisfaction within given framework and constantly improving internal processes and procedures to increase client orientation and effectiveness
• Participating in various global/local HR initiatives and projects
• Supporting Specialists with more complex portfolio when needed
• Performing other position related tasks as instructed by Supervisor

About the team:
HR Administration Associate will strengthen Contract Administration team in order to support growing Global HR Solutions Centre in Bratislava. Contract Administration team primarily supports HR Advisors, HR partners, hiring managers, future and current Swiss Re employees and acts as an interface between the company and employees.