HR Administration Specialist with English and German

About the role

HR Administration Specialist will be responsible mainly for complex on-boarding, off-boarding activities and job changes for employees based in EMEA countries. The position holder will be country point of contact for one of supported locations or subject matter expert for a specific process in several countries, responsible for the smooth service delivery and coordination of other team members.

HR Administration Specialist will manage contract administration of new hires (permanent, temporary employees), rehires, changes from external to internal employment, international local hires, country transfers, internal transfers, extensions of temporary contracts. He/she will contribute to the efficient off-boarding process of voluntary leavers. In addition, HR Administration Specialist will be handling salary changes, band changes, FTE, work-schedule changes and other job change related requests that require contract addendum and HR data entries.

Main tasks/activities:
•Creating contracts, offer letters, transfer letters, addendum, contract extensions
•Creating letters for salary, band, FTE changes, work-schedule changes, resignations
•Coordinating documents signature
•Handling the communication with employees, line mangers, HR advisors/partners and keeping track of all required documentation as per the established process such as child allowance forms, work permits, reference letters, entry forms, exit checklists, alumni forms etc.
•Handling correct HR data entries in the required systems (personal data, position related data, compensation, benefits etc.)
•Handling time and absence administration in connection to the whole employee life cycle
•Providing guidance and support to the involved parties in case of any questions or issues
•Ensuring adherence to HR processes and policies, apply 4 eye principle of all payroll relevant data entries
•Daily cooperation with other HR teams and departments (Payroll, HR systems, Pension Fund, Logistics, IT etc.)
•Ensuring timely storing of all obligatory HR documents
•Driving for high customer satisfaction within given framework and constantly improving internal processes and procedures to increase client orientation and effectiveness
•Participating in various global/local HR initiatives and projects
•Being backup for HR Administration experts with more complex portfolio when needed (e.g. international mobility/international assignments, unpaid/paid/maternity leaves, voluntary/involuntary leavers, retirements, mutual agreements, consultancy and advisory services in terms of local labor and social security law for the employees)

About the team

HR Administration Specialist will strengthen Contract Administration team in order to support growing HR SSC teams in Bratislava. Contract Administration team primarily supports HR Advisors, HR partners, hiring managers, future and current Swiss Re employees and acts as an interface between the company and employees.