Assistant to HR manager

This is an exciting job opportunity to work with an enthusiastic HR team. Daily tasks include admin support, communications, organisation of events and creative activities. Frequent interactions with the HR management team as well as senior corporate managers offers unique insights into the HR business of Swiss Re, as well as valuable learning opportunities.

• Organise meetings and workshops, prepare of agenda and materials, collect data and compile presentations.
• Write and edit articles for internal portal on various topics and events.
• Organise business trips (booking flights, transfers, accommodation etc.)
• Organise client visits (booking rooms, registering guests, ordering lunches etc.)
• Organise meetings (booking rooms, scheduling calendar entries, setting up internal/external teleconferences, videoconferences, SKYPE meetings etc.)
• File and track expense reports, distribute lunch vouchers, handle visitors, process incoming invoices
• Organise office events and team events
• Work with confidential information
• Prepare and edit various documents (PowerPoint presentations, Excel reports, correspondence with internal and external stakeholders)
• Track newcomers and leavers, update distribution lists and organisational charts.
• Track and document of local HR budget
• External contract