Regional Facility Manager

The Facilities & Office Service Manager proactively ensures the efficient and effective operation of Spin Master’s Regional headquarters and auxiliary sites in 9 sites – approximately 35,000 sq. ft (UK – Bourne End, France – Boulogne Billancourt, Italy - Milan, Germany - Munich, Netherlands - Amsterdam, Poland - Warsaw, Sweden - Stockholm, Slovakia – Bratislava, Russia, Moscow). Given Spin Master’s growth objectives, the role will also be responsible for site selection, execution of set up and/move in. Facilities strategic planning and site leadership are essential expectations of this role as Spin Master transforms its European footprint into global consumer product offices. The Facilities Manager will directly or indirectly lead a service oriented function overseeing 9+ sites that promote and deliver a safe and accessible work environment for all Spin Master associates and their guests. All facilities should represent and exhibit a work environment commiserate with Spin Master core values
KEY RESPONSIBILITIES:

Health and Safety
• Lead the acculturation of the 5S and Safety Program consistent with Spin Master values and processes.
• Ensure the operations of the building and office follow all required Municipal, Provincial and Federal Health and Safety legislation and legal requirements, in partnership with all local suppliers
• Lead the documentation and communication of all applicable Health and Safety policies, procedures and legal requirements, as applicable.
• Will be responsible to ensure compliance with the SPIN SAFE OHS program at the EU sites.

Building Maintenance
• Effectively manage day-to-day communication with the Property Manager and ensure ongoing follow-up to resolve any property management requirements, including all other facility suppliers
• Manage the ongoing relationship with the assigned cleaning contractors
• Perform inspections of the office facilities and address any issues related to cleaning and maintenance
• Assist with project management and coordinate with trades as necessary to ensure the effective completion of all building construction, fit-up, renovations, electrical or A/V upgrades and furniture fixture purchases and installations
• Develop SOP with regards to building maintenance ticketing and routing service system.

Security
• Ensure Spin Master Facilities are secure and safe at all times
• Manage the relationship with 3rd party security and alarm vendor
• Manage the programming, inventory and assignment of security access badges and privileges for all Spin Master LA employees, temporary employees and contractors
• Design, draft and manage all procedures and processes related to Security for each site
• Verify that cameras and all other peripheral security devices are operational and in proper working order

Administration
• Create and set all necessary suppliers in SAP or any other system, following internal processes and approvals
• Reconcile and approve payments as necessary for all Facilities invoices including: Utilities, Building Maintenance, Office Supplies, etc.
• Create Purchase Requisitions for Facilities purchases
• Regularly update and manage the following documents: Employee Seating charts, Extension List and Parking chart
• Design, get approved and communicate all necessary process/procedures for all EU sites where needed (parking, etc…)
• Recruit and manage any required temp/general help to assist with the day-to-day operational needs of the business including: furniture set-up and installation tear-down, heavy lifting, moves/new office set up, Courier/Mail room service...etc.
• Perform scheduled semi-annual supplier cost comparisons and scorecards to ensure the consistent achievement of competitive costs and service levels
• Complete monthly Actual versus Budget financial variance reporting for the Facilities cost center and ensures the achievement of financial performance at or below budgeted spend on a year-to-date basis
• Ensure that the facility subscribes to 5S system of housekeeping
• Utilize GEMBA , Visual Management and other LEAN tools to drive best in class operations performance and appropriate behaviors within the site