Office / Finance / HR Manager

- Invoicing- issuing foreign and domestic invoices, recording, verifying and processing in-voices, processing incoming invoices, monitoring cash flow; cooperation on the organization's budgeting; Close cooperation with the Vienna Finance Department and an external accounting firm;
- human resources - search, selection and integration of employees; attendance monitoring; preparation of documents for calculation of wages; preparation of contracts and amendments; cooperation with HR department with parent company in Vienna - participation in regular international trainings; organizing cultural and educational activities and events, team-building events, language courses, etc.;
- marketing - preparation of documents for legal yearbooks, submission of articles for the press, preparation of participation in conferences - provision of marketing materials, etc.; cooperation with universities.
Participation in regular international workshops organized by marketing department in Vienna - presentation of the company among other jurisdictions;
-organisation of international conferences - providing accommodation, conference hall, meals, materials, technical support, arranging visas for participants, city tours, evening program, pick-up from and to the airport - subject to a predetermined budget;
- ensuring a smooth run of the office, coordination of administrative activities, purchase of office supplies; responsibility for ensuring reliable operation;
- IT - receiving, analysing and solving problems from users, then finding the most viable solution to the problem in cooperation with the IT department in Vienna.

- mobile phone
- parking place
- German courses
- flexible working time
- background of an international company
- work in a young and dynamic team
- possibility of professional growth
- further training in the form of training and seminars
- space for self-realization

Our office of ca 15 people is looking for an office manager – basically a person that can ensure that the office operates smoothly and efficiently. Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no super-vision. Well-organized, flexible and enjoy the administrative challenges of supporting an office full of lawyers. You will have great opportunity to make the job your own – certainly, there are finance and admin tasks that will need to be taken care of diligently and with great level of detail, however, beyond that – we are happy to talk. Do you like marketing and are used to find creative ways how to present the firm you work for? We need someone who helps us with pitches and presentation of the firm! Are you good at chasing people to grab opportunities the market presents? Help us with business development! We do have teams in our Vienna HQ doing that but having someone on the ground here would be great.