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Receptionist / Legal Secretary
Kinstellar
Place of work
Bratislava
Bratislava
Contract type
full-time
full-time
Start date
October/November 2023
October/November 2023
Wage (gross)
1 300 EUR/monthstarting from 1300 euro (depends on experience and education achieved); annual performance bonus
1 300 EUR/monthstarting from 1300 euro (depends on experience and education achieved); annual performance bonus
Information about the position
Job description, responsibilities and duties
We are currently looking for an energetic, friendly, responsible and self-motivated person with an international outlook to join our Bratislava team as a Receptionist/Legal Secretary.
You will be responsible for ensuring delivery of the highest standards of administrative support and you will have the ability to deliver an exceptional quality of work even under tight deadlines.
Main duties:
• Manage the reception and protocol duties in the company such as: welcoming and directing visitors; managing the telephone and messages; booking conference rooms and coordinating internal meetings; receiving and sorting daily mail/deliveries/couriers; overseeing and being responsible for ordering refreshments and kitchen supplies from approved suppliers.
• Provide administrative support to the professional legal team; prepare and process documentation; format documents according to firms standards; assist in researching, compiling, proofreading and editing reports, presentations, correspondence; filing & archiving, photocopying.
• Financial management such as logging or processing bills or expenses; client invoicing; oversee recording of lawyers’ time and billings, etc.
• Liaise with our other professional support departments (finance, marketing, HR, operations, IT) on various task related to job description.
You will be responsible for ensuring delivery of the highest standards of administrative support and you will have the ability to deliver an exceptional quality of work even under tight deadlines.
Main duties:
• Manage the reception and protocol duties in the company such as: welcoming and directing visitors; managing the telephone and messages; booking conference rooms and coordinating internal meetings; receiving and sorting daily mail/deliveries/couriers; overseeing and being responsible for ordering refreshments and kitchen supplies from approved suppliers.
• Provide administrative support to the professional legal team; prepare and process documentation; format documents according to firms standards; assist in researching, compiling, proofreading and editing reports, presentations, correspondence; filing & archiving, photocopying.
• Financial management such as logging or processing bills or expenses; client invoicing; oversee recording of lawyers’ time and billings, etc.
• Liaise with our other professional support departments (finance, marketing, HR, operations, IT) on various task related to job description.
Employee perks, benefits
We offer:
• full-time job with working hours: Monday-Friday, 8:30- 17:30, 3 days sick leave/paid leave;
• competitive financial compensation complimentary to your skills and experience;
• interesting, diverse and challenging duties;
• training and development opportunities across the firm;
• well-established and recognized volunteering programme;
• modern working environment in the centre of Bratislava;
• working within a dynamic and friendly team;
• interesting benefits, corporate events and teambuilding activities;
• yoga lessons with trainer and gym at workplace.
• full-time job with working hours: Monday-Friday, 8:30- 17:30, 3 days sick leave/paid leave;
• competitive financial compensation complimentary to your skills and experience;
• interesting, diverse and challenging duties;
• training and development opportunities across the firm;
• well-established and recognized volunteering programme;
• modern working environment in the centre of Bratislava;
• working within a dynamic and friendly team;
• interesting benefits, corporate events and teambuilding activities;
• yoga lessons with trainer and gym at workplace.
Information about the selection process
Should you be interested in the offered position, please send us your CV in Slovak and English.
We would like to thank all applicants for their interest in this role. However, only those required for interview will be contacted.
We would like to thank all applicants for their interest in this role. However, only those required for interview will be contacted.
Requirements for the employee
Candidates with education suit the position
Secondary with school-leaving examination
University education (Bachelor's degree)
University education (Master's degree)
University education (Bachelor's degree)
University education (Master's degree)
Language skills
English - Upper intermediate (B2)
Other knowledge
Business correspondence - Basic
Typing - Basic
Microsoft Outlook - Skillful
Microsoft PowerPoint - Skillful
Microsoft Word - Advanced
Microsoft Excel - Advanced
Typing - Basic
Microsoft Outlook - Skillful
Microsoft PowerPoint - Skillful
Microsoft Word - Advanced
Microsoft Excel - Advanced
Experience in the position/sector
min. 1 year of practical experience preferably in international professional services .
Number of years of experience
1
Personality requirements and skills
The ideal candidate will meet the following criteria:
• a native Slovak speaker;
• fluent written and spoken English;
• at least secondary education;
• strong organisational/self-management skills, ability to cope with pressure and meet deadlines;
• proactive, creative, adaptable and resourceful;
• hard-working, reliable and highly functional both as a team player and as an individual;
• strong communication skills (written and verbal);
• advanced user of Microsoft Office applications (Word, Excel, PowerPoint, Outlook);
• previous experience in administration, preferably in an international and/or cross-cultural environment;
• experience as an assistant in a law firm is an advantage.
• a native Slovak speaker;
• fluent written and spoken English;
• at least secondary education;
• strong organisational/self-management skills, ability to cope with pressure and meet deadlines;
• proactive, creative, adaptable and resourceful;
• hard-working, reliable and highly functional both as a team player and as an individual;
• strong communication skills (written and verbal);
• advanced user of Microsoft Office applications (Word, Excel, PowerPoint, Outlook);
• previous experience in administration, preferably in an international and/or cross-cultural environment;
• experience as an assistant in a law firm is an advantage.
Advertiser
Brief description of the company
Kinstellar - law firm with regional presence, local expertise.
11 countries, 300+ local and international lawyers.
Real values.
Integrity - We mean what we say and say what we mean.
Teamwork - Individually we can be good. Together we can be exceptional.
Relationship – We care about our people.
Determination - We don't give up.
Excellence - Much of the world is satisfied with mediocrity. We are not.
11 countries, 300+ local and international lawyers.
Real values.
Integrity - We mean what we say and say what we mean.
Teamwork - Individually we can be good. Together we can be exceptional.
Relationship – We care about our people.
Determination - We don't give up.
Excellence - Much of the world is satisfied with mediocrity. We are not.
Number of employees
250-499 employees
ID: 3260297
Posting date: 6.11.2023
2023-11-06
location: Bratislava Position: Administrative Worker, Official, Assistant, Receptionist, Secretary Company: Kinstellar
Basic salary component (gross): 1 300 EUR/month