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Resource Management Assistant - VN CZ 2019-06
International Organization for Migration (IOM)
Place of work
Argentinská 38, 170 00 Prague 7-Holešovice, Czech Republic
Argentinská 38, 170 00 Prague 7-Holešovice, Czech Republic
Contract type
full-time
full-time
Start date
asap (One year fixed term contract for 12 months)
asap (One year fixed term contract for 12 months)
Wage (gross)
Base salary 39.447,83 CZK. Net monthly - 32.500,00 CZK.
Base salary 39.447,83 CZK. Net monthly - 32.500,00 CZK.
Information about the position
Job description, responsibilities and duties
Under the direct supervision of the Head of Office and the technical supervision of the Senior Regional Resource Management Officer of Brussels, the successful candidate will be responsible for implementing and monitoring financial, administrative and human resources activities of the office, ensuring compliance with the Organization internal rules and regulations as well as donor-specific requirements.
Core Functions / Responsibilities:
1. Ensure that IOM financial regulations are correctly applied on all financial transactions of the mission;
2. Ensure maintaining IOM financial accounts and ensure that the mission’s financial transactions are entered into IOM accounting system SAP/PRISM;
3. Assist in the preparation of budgets, accounting, financial reports, statistical reports and other reports as required. Respond to accounting, budget or financial queries regarding data;
4. Assist the HoO in closely monitoring, on a regular basis, budget versus actual financial data in relation to the implementation of the Mission’s operational activities;
5. Prepare the monthly accounts for the mission, prepare bank reconciliations and conduct preliminary analysis of general ledger accounts;
6. Prepare the payroll and execute validity checks on monthly payroll results;
7. Apply Human Resources policies, rules and regulations, and in coordination with relevant units at the Regional Office Brussels and Panama Administrative Centre;
8. Ensure that all accounting documents are properly filed and updated as necessary;
9. Check all payment requests and ensure relevant and timely payments to suppliers and staff members, taking into consideration final reporting requirements;
10. Ensure compliance with EU and other Donor’s financial regulations and requirements;
11. Assist in timely preparation of financial reports for the Mission’s projects according to donor relevant requirements, in coordination with involved field missions as applicable. Prepare invoices for projects as required and ensure collection of funds;
12. Maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud;
13. Assist the HoO is ensuring proper insurance coverage of IOM property including renewals, claims, adjustments, as well as in reporting annually on inventory of assets and all insurance coverage of the Mission to IOM HQ;
14. Verify mileage log and gasoline consumption for the office vehicle;
15. Ensure the proper calculation of travel advances/settlement of TAs and travel expenses in line with the latest travel regulations;
16. Perform any other duties as may be required.
Core Functions / Responsibilities:
1. Ensure that IOM financial regulations are correctly applied on all financial transactions of the mission;
2. Ensure maintaining IOM financial accounts and ensure that the mission’s financial transactions are entered into IOM accounting system SAP/PRISM;
3. Assist in the preparation of budgets, accounting, financial reports, statistical reports and other reports as required. Respond to accounting, budget or financial queries regarding data;
4. Assist the HoO in closely monitoring, on a regular basis, budget versus actual financial data in relation to the implementation of the Mission’s operational activities;
5. Prepare the monthly accounts for the mission, prepare bank reconciliations and conduct preliminary analysis of general ledger accounts;
6. Prepare the payroll and execute validity checks on monthly payroll results;
7. Apply Human Resources policies, rules and regulations, and in coordination with relevant units at the Regional Office Brussels and Panama Administrative Centre;
8. Ensure that all accounting documents are properly filed and updated as necessary;
9. Check all payment requests and ensure relevant and timely payments to suppliers and staff members, taking into consideration final reporting requirements;
10. Ensure compliance with EU and other Donor’s financial regulations and requirements;
11. Assist in timely preparation of financial reports for the Mission’s projects according to donor relevant requirements, in coordination with involved field missions as applicable. Prepare invoices for projects as required and ensure collection of funds;
12. Maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud;
13. Assist the HoO is ensuring proper insurance coverage of IOM property including renewals, claims, adjustments, as well as in reporting annually on inventory of assets and all insurance coverage of the Mission to IOM HQ;
14. Verify mileage log and gasoline consumption for the office vehicle;
15. Ensure the proper calculation of travel advances/settlement of TAs and travel expenses in line with the latest travel regulations;
16. Perform any other duties as may be required.
Employee perks, benefits
General Staff (GV, UN Salary Scale valid for the Czech Republic.
Indicative take home pay: 32500 CZK per month
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: ASAP
Indicative take home pay: 32500 CZK per month
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: ASAP
Information about the selection process
How to apply
Interested candidates are invited to submit their applications – Personal History Form and motivation letter in English by 27 October 2019 to [email protected] with reference to the above vacancy notice number.
Interested candidates are invited to submit their applications – Personal History Form and motivation letter in English by 27 October 2019 to [email protected] with reference to the above vacancy notice number.
Requirements for the employee
Candidates with education suit the position
Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)
Educational Specialization
Accounting/Finance, Business Administration, or a related field
Language skills
Czech - Advanced (C1) and English - Advanced (C1)
Other knowledge
Double-entry bookkeeping - Advanced
Personality requirements and skills
Required Qualifications and Experience
Education
Completed high school degree, from an accredited institution with five years of relevant working experience,
Or
University degree in Accounting/Finance, Business Administration, or a related field, from an accredited academic institution, with three years of relevant working experience.
Experience
• Experience in Accountancy, Financial management and Financial reporting is required;
• Experience in Budgeting, HR management, and liaison with institutions is an asset;
• Knowledge of EU funding mechanisms is an advantage;
• Familiarity with International Accounting Standards (IAS) is asset;
• Understanding of SAP or another accounting software is required;
• High level computer literacy in particular in Excel and computerized accounting system.
Languages
Fluency in Czech and English are required.
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link - https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf.
Other
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Education
Completed high school degree, from an accredited institution with five years of relevant working experience,
Or
University degree in Accounting/Finance, Business Administration, or a related field, from an accredited academic institution, with three years of relevant working experience.
Experience
• Experience in Accountancy, Financial management and Financial reporting is required;
• Experience in Budgeting, HR management, and liaison with institutions is an asset;
• Knowledge of EU funding mechanisms is an advantage;
• Familiarity with International Accounting Standards (IAS) is asset;
• Understanding of SAP or another accounting software is required;
• High level computer literacy in particular in Excel and computerized accounting system.
Languages
Fluency in Czech and English are required.
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link - https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf.
Other
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
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Brief description of the company
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
ID: 3793139
Posting date: 22.10.2019
2019-10-22
location: Prague Position: Accountant, Cashier, Controller, Cost Accountant, Financial Analyst Company: International Organization for Migration (IOM)
Basic wage component (gross) and other rewards: Base salary 39.447,83 CZK. Net monthly - 32.500,00 CZK.