Residence Manager (SVK18.349)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

The British Embassy in Bratislava is part of a world-wide network, representing British political, economic and consular interests overseas and is looking for a Residence Manager, A2 (L).

The Residence Manager will work at the Residence to organise and oversee the smooth running of the house and act as the main contact point for all activities. The person will also supervise events for the Ambassadorial Residence in liaison with the required teams.

This is an exciting opportunity to be part of the larger Embassy team, working for a diplomatic organisation, with some event organisation. Excellent communication and attention to detail is required to communicate with Embasy staff, the Ambassador and their family as well as manage the cook and residence staff. The person will coordinate all maintenance works and some functions ranging from more intimate meals or small gatherings to the Queen’s Birthday Party (for up to 400 guests).

Roles and responsibilities:

Keep the residence in well maintained style and make sure the residence is well presented, clean and tidy

Liaise with HMA and staff on maintenance works at the Residence

Project manage the purchase and update of furniture / decor at the residence;

Preparation and organisation of the event incl. quote estimates, residence booking confirmation form, seating plans, priniting name cards, menu cards etc.;

In cooperation with the Residence cook plan menus for official events and special requirements following discussion with the hosts and HMA’s approval;

Arrange all external and internal staff and equipment for events (incl. waiters, kitchen help, guard, audio, inventory rental etc.);

Reconciliation of accounts for Residence purchases and events including general book keeping, receipts as well as accounting and payment processes involved (e.g. preparing supplier maintenance forms, Non-discretionary forms, debit memos, invoices etc.);

Coordination of Residence calendar to schedule events; including diary meetings and updates to the Ambassador

Cooperation with relevant Embassy staff/sections on individual event tasks and requirements including liaison with the Ambassador’s assistant;

Maintain files and records of all events (e.g. events log, quotes, menus, purchase orders, staff claims, reconciliations, receipts, invoices etc.);

Line management duties of the residence staff (incl. overtime sheets, appraisals, leave and activity recordings in Prism etc.);

Liaison with HCS or CSM on all budget matters for the residence and events;

Stock registry (incl. drinks stock, detergents);

Strive for constant service and operational improvement;

Other duties as required.

This is a full-time position, for a contract period of 1 year (initially but could be extended by mutual agreement) with a probation period of three months.

The monthly salary for this position is € 1400,00 gross, payable 13 times a year.

The successful candidate will be subject to confirmation of a background check and security clearance.

All applicants should have the right to live and work in Slovakia. The British Embassy does not sponsor work permits.

Staff recruited locally by the British Embassy in Slovakia are subject to terms and conditions of service according to Slovak Labour Law

Please note that the deadline for applications is 23:55 on 31/07/2018.

Please, apply via the following link: https://fco.tal.net/vx/appcentre-ext/brand-2/candidate/so/pm/4/pl/1/opp/6500-Residence-Events-Manager-SVK18-349/en-GB

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.