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Legal Assistant/Secretary
Allen & Overy Bratislava, s.r.o.
Place of work
Eurovea, Pribinova, Ružinov, Slovakia, Bratislava (Job with occasional home office)
Eurovea, Pribinova, Ružinov, Slovakia, Bratislava (Job with occasional home office)
Contract type
full-time
full-time
Start date
1 November 2022 or as agreed
1 November 2022 or as agreed
Wage (gross)
1 300 EUR/monthsalary is reviewed on annual basis, annual performance bonus, paid overtimes
1 300 EUR/monthsalary is reviewed on annual basis, annual performance bonus, paid overtimes
Information about the position
Job description, responsibilities and duties
We are looking for a new full-time colleague to strengthen our team of assistants (back-office support).
Legal Assistant (secretary) provides back-office administrative support to all lawyers, managers and other colleagues as may be needed.
Usual working hours on this position are Monday to Friday from 9:00 until 17:30.
As a Legal Assistant (secretary) at Allen & Overy Bratislava you will be required to provide complex day to day administrative support for lawyers and other colleagues including (but not limiting to):
Technical part/working with documents
- creating documents, incorporating changes into documents, saving documents in the right virtual files
- working with various documents in MS Office applications including agreements, formatting / troubleshooting documents, creating/working with tables, creating presentations
- assisting with spell checking of documents
- assisting with simple translations from/to English language
- preparing documents for meetings, negotiations, signing, court hearings
- assisting with virtual signing processes - completion of contracts in electronic and physical form, controlling of all received materials (especially signature pages)
- assisting with files archiving
- assisting with electronic filing of documents with authorities and courts
- printing, copying, scanning, binding documents
Organisational part
- dealing with phone calls, organising conference calls
- dealing with lawyers' diaries
- communicating with clients (both external and internal)
- assisting with travel arrangements - booking flight tickets, hotels, taxis etc.
- ordering office supplies for the entire office as needed and keeping track/control of these supplies
- organising and participating in various projects in accordance with the instructions of superiors (marketing, pro bono, office, clients')
- cooperating closely and maintaining daily effective communication with other team members/legal assistants
- other activities/tasks related to the functioning of the office
If you think you are the right candidate for this position and you would like to be part of our team, please send us your application together with the motivation letter and CV in both Slovak and English.
Legal Assistant (secretary) provides back-office administrative support to all lawyers, managers and other colleagues as may be needed.
Usual working hours on this position are Monday to Friday from 9:00 until 17:30.
As a Legal Assistant (secretary) at Allen & Overy Bratislava you will be required to provide complex day to day administrative support for lawyers and other colleagues including (but not limiting to):
Technical part/working with documents
- creating documents, incorporating changes into documents, saving documents in the right virtual files
- working with various documents in MS Office applications including agreements, formatting / troubleshooting documents, creating/working with tables, creating presentations
- assisting with spell checking of documents
- assisting with simple translations from/to English language
- preparing documents for meetings, negotiations, signing, court hearings
- assisting with virtual signing processes - completion of contracts in electronic and physical form, controlling of all received materials (especially signature pages)
- assisting with files archiving
- assisting with electronic filing of documents with authorities and courts
- printing, copying, scanning, binding documents
Organisational part
- dealing with phone calls, organising conference calls
- dealing with lawyers' diaries
- communicating with clients (both external and internal)
- assisting with travel arrangements - booking flight tickets, hotels, taxis etc.
- ordering office supplies for the entire office as needed and keeping track/control of these supplies
- organising and participating in various projects in accordance with the instructions of superiors (marketing, pro bono, office, clients')
- cooperating closely and maintaining daily effective communication with other team members/legal assistants
- other activities/tasks related to the functioning of the office
If you think you are the right candidate for this position and you would like to be part of our team, please send us your application together with the motivation letter and CV in both Slovak and English.
Employee perks, benefits
- Friendly, challenging, motivating and enthusiastic international working environment
- Attractive remuneration and bonus scheme
- Sick days, extra days of holiday
- Development/training plan in place incl. very interesting global/regional/local opportunities for your professional and personal growth and development
- English lessons
- Multisport card
- Financial allowance for meal
- Private health care services
- Team offsites and events throughout the year (e.g. ski trip, goose dinner, Christmas party, etc.)
- Possibility of working from home
- Access to free refreshment at the work place (coffee, tea, juices, fruit etc.)
and other.
- Attractive remuneration and bonus scheme
- Sick days, extra days of holiday
- Development/training plan in place incl. very interesting global/regional/local opportunities for your professional and personal growth and development
- English lessons
- Multisport card
- Financial allowance for meal
- Private health care services
- Team offsites and events throughout the year (e.g. ski trip, goose dinner, Christmas party, etc.)
- Possibility of working from home
- Access to free refreshment at the work place (coffee, tea, juices, fruit etc.)
and other.
Information about the selection process
For this position we organise 2 rounds of interviews in both, Slovak and English language, which include a written test.
Requirements for the employee
Candidates with education suit the position
Secondary with school-leaving examination
Follow-up/Higher Professional Education
University student
University education (Bachelor's degree)
University education (Master's degree)
Follow-up/Higher Professional Education
University student
University education (Bachelor's degree)
University education (Master's degree)
Language skills
Slovak - Proficiency (C2) and English - Upper intermediate (B2)
Other knowledge
Business correspondence - Advanced
Typing - Advanced
Microsoft Outlook - Advanced
Microsoft Word - Advanced
Microsoft PowerPoint - Advanced
Microsoft Excel - Basic
Typing - Advanced
Microsoft Outlook - Advanced
Microsoft Word - Advanced
Microsoft PowerPoint - Advanced
Microsoft Excel - Basic
Experience in the position/sector
Experience in administration in legal sector, assistant position, client facing role
Number of years of experience
1
Personality requirements and skills
- Customer focus
- Excellent communication and phone skills
- Good time management
- Team player with positive and proactive attitude
- Ability to work under pressure, multitasking
- Professional and flexible approach to work
- Candidate should be willing to take on new tasks, challenges and learning opportunities
- Candidate should be open to feedback
- Very good knowledge and practical experience with MS Office applications
- Fluency in English (spoken and written), other foreign languages are a bonus but not essential
- Excellent communication and phone skills
- Good time management
- Team player with positive and proactive attitude
- Ability to work under pressure, multitasking
- Professional and flexible approach to work
- Candidate should be willing to take on new tasks, challenges and learning opportunities
- Candidate should be open to feedback
- Very good knowledge and practical experience with MS Office applications
- Fluency in English (spoken and written), other foreign languages are a bonus but not essential
Advertiser
Brief description of the company
Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work.
Our culture is one of high-performance and we have high expectations of one another, in everything we do. Being a proud team player is essential. We work together, listen and learn from one another and achieve results we could never achieve on our own. When you join our team, you’ll become part of a flexible, inclusive environment underpinned by openness and consistent support for one another. At A&O, you're not only valued for what you do, but for who you are.
We have a powerful commitment to diversity, equity and inclusion, and we’re working hard to create an environment where you can bring your authentic self to work. We know that to excel, we must nurture an environment where our people feel they belong.
Find out more about us on www.allenovery.com.
Our culture is one of high-performance and we have high expectations of one another, in everything we do. Being a proud team player is essential. We work together, listen and learn from one another and achieve results we could never achieve on our own. When you join our team, you’ll become part of a flexible, inclusive environment underpinned by openness and consistent support for one another. At A&O, you're not only valued for what you do, but for who you are.
We have a powerful commitment to diversity, equity and inclusion, and we’re working hard to create an environment where you can bring your authentic self to work. We know that to excel, we must nurture an environment where our people feel they belong.
Find out more about us on www.allenovery.com.
Number of employees
25-49 employees
ID: 4065995
Posting date: 27.9.2022
2022-09-27
location: Bratislava Position: Assistant, Secretary Company: Allen & Overy Bratislava, s.r.o.
Basic salary component (gross): 1 300 EUR/month