Purchasing representative

University education (Master's degree)

Procurement

English - Advanced (C1) and German - Beginner (A1)

Business correspondence - Basic
Microsoft Excel - Expert
Microsoft Outlook - Advanced
Microsoft PowerPoint - Advanced
Microsoft Word - Advanced
Microsoft SharePoint - Basic
AutoCAD - Basic

B

2

Yes

KEY COMPETENCIES:

• Communication Skill – Listens and communicates orally in a manner which is clear, fluent, and to the point and which holds the listeners attention. Clearly and fluently expresses oneself in writing, and in producing correspondence which is readily understood by its intended recipient.

• Planning/Organizing – Works in an organized, logical and efficient manner. Establishes a systematic course of action for oneself to ensure accomplishment of a specific objective. Determines priorities and allocates time and resources effectively.

• Problem Solving and Decision Making – Systematically thinks through the facts of various options, identifies alternative solutions, uses judgment to weigh up the pros and cons of each solution, and selects the best option.

• Professional/Technical Expertise – Acquires and use technical and professional knowledge, skills and judgment to accomplish results and serve department effectively.

• Relationship Building – Established rapport with people easily, developing and maintaining a network of contacts that can provide help and information.

• Teamwork – Willingly cooperates and works collaboratively toward solutions that generally benefit all involved parties and accomplish group objectives and developing effective working relationships.


PRINCIPAL RESPONSIBILITIES:
• Prepares cost, usage and inventory turnover analysis; identities slow moving and obsolete inventory and prepares plan for its reduction; analyses stock level optimization.
• Assisting with global procurement needs and strategic initiatives. Assisting with special projects and strategic sourcing initiatives assigned by management.
• Creates RFQ/RFP for parts, materials, equipment and services; Obtaining pricing of Estimate Requests for non-standard options.
• Supporting the System Management Team during request for quotation and sourcing activity.
• Manage and track the sourcing process to insure parts are sourced on time, with quality, and within program targets to support program milestones and various builds.
• Preparing spreadsheets and obtains details for price increases.
• Assist in managing weekly order status reporting. Preparing weekly and monthly reports.
• Assisting with new project bidding. Collecting and entering bids into spreadsheets for evaluation by the Purchasing Manager.
• Prepares purchase orders for all goods and services used by department; enters purchase order into computer system using Oracle (JD Edwards); and tracks orders to ensure prompt and accurate delivery.
• Performing other job related duties as assigned by supervisor.


KNOWLEDGE, SKILLS, ABILITIES:
• Must have effective interpersonal skills to maintain good team and supplier relations.
• Ability to plan and organize work from verbal and written instructions.
• Must have sound analytical and language skills focused on mathematics, reasoning ability and computer skills.
• Must have ability to interpret internal requirements and transform them to suppliers.
• Must have mechanical/technical aptitude, including the ability to interpret drawings.
• Must possess skill to utilize computer system effectively.
• Must have advanced Excel skills.
• Must have strong time management and organizational skills.
• Must have ability to work under often stressful circumstances.
• Must be able to effectively perform multiple tasks and duties in the normal line of work.
• Must be willing to learn.
• Must be able to interact Globally, independently and selfdirected.


EXPERIENCE, CERTIFICATION:
Required:
• 0-2 years’ experience in an engineering or purchasing position.
• Fluent in English; German language is an advantage.

Preferred:
• Bachelor's degree in business or mechanical engineering.
• Experience working in international field.
• A demonstrated mechanical aptitude and technical background is desired.