Executive Assistant to HR Managing Director

You will provide administrative support to the Head HR Service Delivery & HR Business Management. This means in particular travel, expenses, calendaring, cost tracking and reporting, phone and meeting support. Except of that you can enjoy organizing various events and special assignments or initiatives.

You will work closely together with global HR Service Delivery Leadership Team as well as other Executive Assistants in the HR Executive Team to achieve our common goals. Stepping in this role, you will get in the very centre of global HR leadership team's fascinating life and opportunity to learn from senior HR executives.

Reliable point of contact for incoming calls, emails, visitors and other requests evaluating the resulting importance of each.
Skilled at anticipating issues with day to day activities of Head HR.
Seeing problems and resolving them independently in advance.
Responsible for expense tracking, cost and invoice allocation, cost projection, planning and reporting using an internal tracking tool.
Composes correspondence from brief instructions or meeting notes.
Maintains calendar, arranges travel, meetings and conference calls, schedules meetings, registers visitors and reserves conference rooms
Prepares reports and presentations using Word, PowerPoint and/or Excel.
Organises programs, events, conferences, both internal and external to the company, by arranging facilities, catering, issuing information or invitations.

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