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Senior Executive Assistant to Managing Directors
Place of work
Karadžičova 12, Bratislava
Karadžičova 12, Bratislava
Contract type
full-time
full-time
Information about the position
Job description, responsibilities and duties
Provide administrative and logistical support and assist with projects to the Finance Corporate Solutions Senior Management members - namely the two Managing Directors "Global Controller & Head Capital & Liquidity Management" and Directors "Head CFO Office, Head Consolidation & Reporting, Head Global Financial Planning & Analysis, Head Financial Management and Senior Carrier Management Officer" based in Zurich. Act as an entry point for a variety of topics and coordinate requests from internal and external stakeholders.
Main duties:
• Fully involved in the business activities of the Finance Corporate Solutions Senior Management members - including work that are sensitive and highly confidential
• Responsible to proactively manage their schedules and calendars (organization of meetings, conferences, team events and offsites including managing conflicts and deadlines)
• Arrange travel itineraries, ensure adequate administrative cover and logistical activities for the Finance Corporate Solutions Senior Management members, including travel & entertainment expense filings
• Communicates directly on behalf of the Senior Management members
• Following up on incoming requests and take necessary actions
• Prepare presentation materials, minutes and necessary documents
• Support records management, establish and organize filing system
• Support, participate and co-ordinate ad hoc projects when needed
• Expense management
• Interact professionally with all levels of Swiss Re's employees, customers & vendors
• Perform ad hoc tasks as required
• Deputize other Executive Assistant
Main duties:
• Fully involved in the business activities of the Finance Corporate Solutions Senior Management members - including work that are sensitive and highly confidential
• Responsible to proactively manage their schedules and calendars (organization of meetings, conferences, team events and offsites including managing conflicts and deadlines)
• Arrange travel itineraries, ensure adequate administrative cover and logistical activities for the Finance Corporate Solutions Senior Management members, including travel & entertainment expense filings
• Communicates directly on behalf of the Senior Management members
• Following up on incoming requests and take necessary actions
• Prepare presentation materials, minutes and necessary documents
• Support records management, establish and organize filing system
• Support, participate and co-ordinate ad hoc projects when needed
• Expense management
• Interact professionally with all levels of Swiss Re's employees, customers & vendors
• Perform ad hoc tasks as required
• Deputize other Executive Assistant
Requirements for the employee
Candidates with education suit the position
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)
University education (Bachelor's degree)
University education (Master's degree)
Language skills
English - Upper intermediate (B2)
Personality requirements and skills
1. Minimum 5 - 7 years professional experience in an Executive Assistant role in multinational companies (financial industry is a plus) serving senior management
2. Ability to multi-task, work on multiple priorities, work independently and as a team in an ambiguous environment
3. Self-starter, think ahead, ability to quickly adapt and execute in organized manner
4. Very strong interpersonal and organizational skills
5. Able to manage priorities of different stakeholders with different deadlines in the most efficient way
6. Good attention to detail and time management
7. Ability to execute in a fast paced, changing and matrix environment
8. It is expected to carry out daily work without a lot of instructions and/or guidance
9. Team player with clear communication skills, self-motivated, proactive and results driven person
10. Engaging and motivating, strong problem solving with sound organization skills
11. Ability to successfully interact with all levels of management to complete tasks
12. This role require a comprehensive knowledge of overall divisional activities and/or specialized programs and services
13. Proficiency with MS Office programs
14. Excellent command of the English language (expert written and communication skills), German language is a plus
2. Ability to multi-task, work on multiple priorities, work independently and as a team in an ambiguous environment
3. Self-starter, think ahead, ability to quickly adapt and execute in organized manner
4. Very strong interpersonal and organizational skills
5. Able to manage priorities of different stakeholders with different deadlines in the most efficient way
6. Good attention to detail and time management
7. Ability to execute in a fast paced, changing and matrix environment
8. It is expected to carry out daily work without a lot of instructions and/or guidance
9. Team player with clear communication skills, self-motivated, proactive and results driven person
10. Engaging and motivating, strong problem solving with sound organization skills
11. Ability to successfully interact with all levels of management to complete tasks
12. This role require a comprehensive knowledge of overall divisional activities and/or specialized programs and services
13. Proficiency with MS Office programs
14. Excellent command of the English language (expert written and communication skills), German language is a plus
Advertiser
Brief description of the company
As the world's leading and most diversified global reinsurer, we offer as our core business financial services products that enable risk taking essential to enterprise and progress. Our company was founded in Zurich, Switzerland in 1863, and operates in more than 25 countries and provides its expertise and services to clients throughout the world. We combine financial strengths with experience, knowledge and creative thought to explore new opportunities in the interests of our clients, staff and shareholders.
Number of employees
1700 and more employees
Company address
Contact
Contact person: Lucia Vargova
ID: 2420356
Dátum zverejnenia: 2.2.2016
2016-02-02
lokalita: Bratislava Pozícia: Administrative Worker, Official, Assistant, Office Manager, Secretary Spoločnosť: Swiss Re