Admin and Executive Assistant

Provides executive level administrative support to both the Area Vice President and Director Finance and Administration, acts as a Procurement Officer, acts as IT officer

Administration, reception, office management
• Effectively and efficiently process incoming and outgoing correspondence (mail, faxes and some e-mails)
• Provide and arrange translations on external office communications, Translates documents
• Makes travel arrangements and bookings, prepares expense reports as needed
• Courteously manages phone calls as needed and ensures that messages are dealt with
• Arranges for accommodation, transportation, visa and other logistic requirements as needed and requested
• Proactively ensures logistics and refreshments for management and other meetings as needed
• Organizes and manages interdepartmental conferences and meetings, enlisting support from other administrators and staff, obtaining and managing venues, menus, transport arrangements and entertainment for participants
• Operate switchboard in an efficient and polite manner at the reception desk
• Support to office management

Assist to the Procurement Officer
• Provide guidance and support to all procurement processes for EMEA AO Bratislava based departments and staff
• Manage Purchase Orders (PO) acquisition process for all procurements (EMEA AO Bratislava) in cooperation with Purchasing Dpt. in HQ

Acts as an IT Officer
• EMEA AO Bratislava network infrastructure (hardware/software) support in cooperation with HQ IT
• EMEA AO Bratislava new staff onboarding (incl. IT orientation, laptop setup, folders access, phone setup)


The employment is for a definite period of time of maternity and parental leave.

The employer cares about well-being of employees by fully paid meal vouchers and tries to improve their lives by contributing to transport, internet and pension fund.

If you'd like to join the global team in Bratislava and you qualify within the specified job requirements, submit your motivation letter and CV as ONE DOCUMENT in English to Human Resources at [email protected].
Closing date for applications: July 24th, 2018. Only short-listed candidates will be contacted for an interview.

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