Management Assistant

We are seeking a highly organized and proactive Management Assistant to support MultiplexDX’s executive team in achieving organizational objectives. The ideal candidate will possess excellent communication skills, exceptional multitasking abilities, and a keen eye for detail. As a Management Assistant, you will play a pivotal role in facilitating efficient operations, managing administrative tasks, and providing high-level support to executives.

Responsibilities:

• Administrative Support:Provide comprehensive administrative support to executives, including scheduling appointments, managing calendars, coordinating meetings, and making travel arrangements.
• Meeting support: Coordinate logistics for meetings, including room setup, agenda preparation, document distribution, and minute-taking, ensuring smooth and productive proceedings.
• Communication Management: Serve as a primary point of contact for internal and external communications, including screening and prioritizing emails, phone calls, and other correspondence.
• Document preparation: Prepare and edit documents, reports, presentations, and other materials as needed, ensuring accuracy, professionalism, and adherence to company standards.
• Data Management: Maintain and organize electronic and physical files, databases, and records, ensuring easy access and confidentiality as necessary.
• Project coordination: Assist in the planning, execution, and monitoring of various projects and initiatives, including tracking progress, managing deadlines, and allocating resources effectively.
• Analytical support:Conduct research on various topics as assigned, gather relevant information, and present findings in a clear and concise manner to support decision-making processes.
• Problem solving: Proactively identify challenges, propose solutions, and implement improvements to streamline processes and enhance efficiency.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality in all aspects of work.

Join our team as a Management Assistant and contribute to the success of MultiplexDX by providing essential support to our executive team. Apply now to be considered for this exciting opportunity!

Dynamic and collaborative work environment with opportunities for growth and advancement.