Office Manager / Business Support

We are seeking an energetic, driven and optimistic person to be a valuable part of our team as the Office Manager/Business Support who would support the consultants and account managers in day-to-day business duties.

Main Responsibilities:

Provide general administrative support to consultants, account managers and project coordinators
Provide basic client support (answering requests through telephone and via emails)
Respond to basic clients’ questions related to usage of standard products
Perform after sales supporting activities and order administration (in company systems)
Maintain and verify data in client databases
Answer phone calls and service visitors in a polite and efficient manner
Perform various clerical duties such as distributing mail, faxing and copying documents, and maintaining files and correspondence
Support colleagues in preparing and formatting documents and reports in-line with the brand guidelines as well as perform printing of materials
Maintain inventory of office supplies, refreshments and equipment
Schedule meetings, travel and accommodation on behalf of consultants and account managers
Handle the logistics of internal and external meetings and events, compile mass e-mailing client lists for sending out invitations to events and data collection purposes
Work as contact person between colleagues and IT support
Car fleet management
Communicate with and act as point-of-contact to the landlord and other external partners
Regular check of office/Helpdesk e-mail inbox – responding to basic requests, forwarding more complex issues to consultants and account managers
Collaborate with office managers/business support in KFHG offices globally

Small, young and friendly team
Informal business culture
Notebook and phone also for personal use
Office refreshments
Working hours: 9:00 - 17:30

If you are interested, send us your CV. We will contact only selected candidates. Thank you.