Financial and Administrative Assistant

Under the direct supervision of the Resource Management Officer in IOM Bratislava and under overall supervision of Head of Office in IOM Bratislava, successful candidate will be responsible for:

1. Procurement and asset management
a. Assists with procurement of office supplies, goods and services in line with projects needs and mission’s needs according to IOM rules and in line with donor requirements.
b. Registers invoices and assists with verification of deliveries against purchase orders in SAP.
c. Performs monthly verification of status of purchase orders.
d. Labelling of new assets and issuing of asset assignment forms for staff
e. Assists in asset stock taking and records changes in assets in SAP

2. Treasury Accounting
a. Acting as petty cash custodian for € currency petty cash in Bratislava, inserting the transactions in SAP.
b. Prepares monthly reconciliation of the bank accounts in SAP for review for financial manager.
c. Prepares and checks correctness of data of bank transfers before the transfer is approved by financial manager.
d. Housekeeping of vendor accounts in SAP (mainly advances).


3. Administration of documents
a. Assisting with preparation of supporting documentation for quarterly VAT and consumption tax claims.
b. Assisting with preparation of supporting documentation for financial reports to donors.
c. Filing and archiving of accounting documents, consultant contract, services agreements, donor agreements and official correspondence with donors.
d. Registering of incoming/outgoing mails.
e. Assist in preparing/completing/checking supporting documentation of travel expense claims.
f. Assist in preparing documentation for audits.

4. Other duties
a. Assists in setting up - meeting room and in organizing of external events.
b. Delivers mails and documents to post office and partnering institutions.
c. Acts as back up of other team members


Performing other duties assigned by the Head of Office or supervisor.

General Staff (GIII, UN Salary Scale valid for the Slovak Republic since 1 Jan 2009). Step one of the salary scale corresponds to brutto 1008EUR for GIII grade.

6 weeks of paid annual leave per year.
24 days of paid sick leave per year.
Special medical insurance.
UNJSPF pension scheme after one year in case the employment contract is extended.
Flexible working time.
40 hours working week, usually no overtime.
Nearly no duty travel/business trips.

Initial contract for 9 months or till 31/10/2017.

Interested applicants are invited to send their curriculum vitae and a motivation letter in English by e-mail to Mr. Martin Mikolas - [email protected] till 6.00pm on 19.12.2016. Subject of the email must be: Financial and Administrative Assistant.

In order for an application to be considered valid, IOM only accepts profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications. Only short listed candidates will be contacted.