HR / Personnel Administration Specialist

This position will be responsible for the human resources (HR) system data integrity, maintenance, reporting and efficiencies while providing support to the HR department. This position is a great opportunity for an administrative, HR or payroll professional with excellent computer and analytical skills.

As part of the HR team you will assist in the timely and accurate resolution of employee queries, processing of employee personal data and company organizational structures and liaising with the business to ensure complete accuracy of data. The role will also involve providing support to local offices during the joining, on-boarding and leaving process
- Support smooth entry and exit of employees, including administering background checks, coordinating with local office for new hire orientation, processing relevant paperwork, sharing HR/benefits information with new employees, and coordinating new hire processes
- Ensure proper entry and maintenance of employee data and organizational structures into SAP
- Assess system utilization and recommend efficiencies
- Perform periodic data audits to validate integrity of information
- Generate and distribute reports and analytics
- Serve as liaison between HR, IT and managers regarding the operation of systems and reports.
- Maintain up to date electronic employee files and ensure that HR data confidentiality is maintained
- Provide information such as employment verifications and legal inquiries in accordance with labor laws and company policy
- Manage and maintain personnel forms i.e job descriptions, performance appraisals, payroll forms
- Work effectively in accordance with agreed service level agreements
- Create and maintain control documentation, process flows and procedures
- Contribute to operational improvement initiatives within the HR admin function

- Bachelor's or Master's degree in Finance & Accounting, Economics, Business Administration, Information Technologies or related field or High School Education with relevant practice
- Experience (minimum 2-3 years) in international companies with focus on HR Admin, Employee Master Data or Payroll activities
- Experience in working in a service driven, customer oriented environment
- Beneficial / advantageous: working experience in an SSC
- Beneficial / advantageous: working knowledge of SAP
- Strong Excel Skills
- Beneficial / advantageous: knowledge of working in SAP / Oracle
- Experienced in using HR systems

Candidate must have:
- Good attention to detail
- Ability to work quickly, accurately and independently to meet deadlines
- Ability to prioritize, multi-task and manage workload
- Analytical, issue identification and problem solving skills
- Good customer service skills
Candidate must be able to:
- Maintain and protect the confidentiality of information
- Create and maintain control documentation, process flows and procedures
- Contribute to operational improvement initiatives within the HR Function

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