Office Manager and Assistant

Supporting organising company events and conferences and meeting

Managing staff meetings and schedules, recording of minutes

Planning of availability of Conference rooms

ordering stationery / general office suppliers / regular orders

dealing with correspondence, complaints and queries

dealing with courier services

liaising with staff, suppliers and clients

sorting of email communication and correct distribution of general company e-mail addresses

implementing and maintaining procedures/office administrative systems (including OA)

ensuring that health and safety policies are up to date

assisting the organisation's HR department for employees services and events

management and operation of the Employer's office

management of the assigned agenda of the Employer and companies connected with the Employer

Answering phone calls and responding to emails

Communication with mobile phone operators, ordering SIM cards, solving issues related to telecommunication providers, securing extended packages of phone services for travellers

Manage business and personal agenda of the General Management

prepare priorities list and reports on a weekly basis;

manage information flow defining priorities (mails, calls, meeting);

perform analytical work over incoming data and documents, elaborating executive summaries;

prepare documentation for the meeting and meeting of minutes;

prepare presentations;

Translation support English-Slovak-Chinese

keep track records of the projects;

organize itinerary for business travels, assure logistics; reimbursement process

ensure documentation flow upon request;

provision of the other services upon request.