Document Specialist

Salary: from 1,400 EUR per month

Job Summary / Purpose of Job

This role presents an opportunity to join our Document Specialist team in the firm’s Global Centre based in Bratislava. The team delivers high quality, efficient and comprehensive document production service to our fee earners (lawyers) globally, with a focus on excellent customer service and continuous improvement.
Working alongside a team of document production specialists and creative specialists, you will utilise your advanced skills to support fast, accurate and enhanced document production through effective use of the appropriate tools and innovative technology adopted by the firm.

About the Role

Take the opportunity to join our team as a Document Specialist for an international law firm.
The team provides high quality, efficient and comprehensive document editing services to our 3,000 lawyers worldwide.

This position will be performed on a shift bases: 4 days work, 4 days off. The total average hours in the working week is 32 hours only, which allows you to spend more time for your personal activities.

Key Responsibilities & Deliverables

Produce all work to the highest standards of accuracy within strict deadlines, including:

• Creating, formatting and updating a wide range of complex documents, reports, spreadsheets and presentations, adhering to the house-style and utilising the appropriate tools to ensure efficiency and accuracy.

• Transcribing audio files accurately and efficiently demonstrating solid typing skills

• Converting documents across various packages into house-style, using firm templates, styles and schemes.

• Troubleshooting textual, graphic and printing issues across all packages.

• Accurately interpreting complex fee earner briefs and producing documents within the required timescales, seeking clarification when necessary.

• Supporting creative presentation requests in PowerPoint using template guidelines where appropriate.

• Proofreading and quality checking all work to ensure that completed documents are delivered accurately and to an appropriately high standard. Ensuring all edits have been inserted and make logical and grammatical sense.

• Adhering to working practices for the function.

• Ensuring own technical skills are maintained and updated, including developing extensive knowledge of the firm’s global document templates.

• Troubleshooting document technical issues including using clean-up software such as DocXTool and performs “health checks” on documents as required.

• Assists fee earners and other internal clients with technical queries in all relevant packages by telephone, proxy services or email.

• Assisting in non-document production administration tasks, by exception, when workloads are high across the whole team/service.

• Demonstrating a proactive approach to ensure fee earners and internal clients’ requirements are met, liaising with other functions to support fee earner requirements where necessary eg Freshfields Hub, Design function.

• Supporting workflow processes including booking work and negotiating deadlines as required and works collaboratively with workflow co-ordinator roles across locations.

Technical Skills:

• Intermediate level of skill in all MS Office packages

• Able to self-organize & distribute capacity across the day

• Flexible and proactive approach

• Committed to personal development

• Detail-orientated

Freshfields Overview

Freshfields Bruckhaus Deringer is a major international law firm, providing business law advice of the highest quality. We want to be the law firm that clients turn to for legal advice where it most matters, wherever in the world that may be. The Firm has over 2,400 lawyers in 28 offices around the world, providing a comprehensive service to national and multinational corporations, financial institutions, and governments.

Our people make our firm - we are a people business and want to create a welcoming and supportive environment where all can flourish. We see diversity as a strength which creates fresh perspectives and generates new ideas. We enjoy our work and are determined to do an outstanding job. We deliver best when working in teams. Our culture is a product of the combined mindsets and behaviours of our people which is through the Being Freshfields principles, outlined below:

• we show respect to everyone

• we are there for one another

• we are open with each other

• we are positive role models

We think and work globally - we do not just say we are one firm; we act like one firm right across the world. We work wherever our clients need us. This is how we define ourselves, not by reference to where we have offices. Cross-border work is not just what we do, it is what we excel at. We understand what it really takes to work across different legal systems and commercial environments and to bridge language and cultural gaps.

We aim to add value in everything we do - we are passionate about helping our clients succeed. We use our experience and creativity to help clients make judgements and achieve their goals. In everything we do, we seek to make a real difference to the communities in which we operate.

Freshfields is committed to promoting equality and diversity and to developing a culture that values differences, recognising that employees from a variety of backgrounds make important and positive contributions to our business and how we service our clients.

• 32 hour work week in average

• Opportunity to become a professional in Microsoft Word

• Opportunity to start a career in an international law firm

• Modern working environment

• Shift system allows you enough space for other work activities or more personal time