Office & HR Assistant

Your tasks will include, but are not limited to:

Administrative agenda

• Greeting and handling external visitors (may include their announcing, providing refreshment, providing guidance and direction, etc.)
• Assigning, tracking and handing out visitor and employee badges
• Answering incoming phone calls, providing callers with respective information or putting through to respective person
• Taking care of postal services (in- and out-going post, arranging couriers, etc.)

and another clerical duties (e.g. scanning, copying, etc.)

• Additional ad-hoc tasks may occur

Office Management Support

• Coordination of meetings organization (logistics, catering/refreshment, invitations, follow up, etc.)
• Taking care of office supplies which includes new suppliers’ selection, handling of contract creation or renewal of contracts
• Supporting facility maintenance services
• Helping out with travel arrangements (booking of taxis, flights, hotels…)

HR Team Assistance

• Welcoming of new employees at their first day at work: support with logistics, preparing welcome packages, administrative assistance
• Supporting organization and follow up of monthly learning session (setting up the room, ensuring IT check, creating of recordings and sessions outputs)
• Updating of learning platforms, checking alignment with corporate identity, responsibility for assigned presentation (regular update)

Support with HR Marketing:

• Helping with organization and providing on-site support at Job Fairs (e.g. booth preparing, marketing materials and hand-outs, etc.)
• Selecting of suppliers, ordering of marketing materials (take-aways and printings), checking of inventory status
• Communicating with suppliers according to inputs from HR

Are you looking for a stable office job in a company full of professional and enthusiastic people? At Datavard we are looking for a person who will support our HR and Office Management team. You will have a great chance to learn things from various areas and to work in a challenging and dynamic environment.

• Do you have experience with front office handling or receptionist responsibilities?
• Can your friends describe you as friendly, reliable and detail oriented?
• Are you proficient in MS Office Suite?
• Have you successfully finished secondary school?
• Does flexibility and multitasking belong to your top strengths?
• Is your English sufficient enough to understand this advertisement?

If your answer was 6 times YES, we are waiting for your CV!