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Executive Administrative Assistant
BRAUN HOLDING, s. r. o.
Place of work
Budkova cesta 22, Bratislava region, Bratislava
Budkova cesta 22, Bratislava region, Bratislava
Contract type
full-time
full-time
Start date
ASAP
ASAP
Wage (gross)
Commensurate with Experience
Commensurate with Experience
Information about the position
Job description, responsibilities and duties
Job Purpose: To provide support for top level executives by providing executive level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings. May also be responsible for training and supervising lower level clerical staff.
Roles and Responsibilities
Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
Answering and directing calls to appropriate executives and parties, taking messages.
Greeting visitors and determining access to appropriate parties.
Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
Reading and analysing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
Prepare reports, collect and analyse information; prepare presentations.
Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
Ensure operation of office equipment, order maintenance when necessary
Provide payroll processing. Answer questions regarding payroll. Provide quarterly tax reports and filing.
Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data
Coordinate finances, assist with budget preparation.
Train clerical staff on office equipment, policies and procedures, arrange for setup on new computers and logging of new employees in database.
Meet with special interest groups or individuals on behalf of executives.
Prepare executive responses to routine memos, letters, or correspondence.
Prepare checks for signature and review.
Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.
Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
Evaluate policies to ensure they are in compliance with corporate rules and mission.
Handling agenda of private plane and yacht
Roles and Responsibilities
Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
Answering and directing calls to appropriate executives and parties, taking messages.
Greeting visitors and determining access to appropriate parties.
Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
Reading and analysing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
Prepare reports, collect and analyse information; prepare presentations.
Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
Ensure operation of office equipment, order maintenance when necessary
Provide payroll processing. Answer questions regarding payroll. Provide quarterly tax reports and filing.
Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data
Coordinate finances, assist with budget preparation.
Train clerical staff on office equipment, policies and procedures, arrange for setup on new computers and logging of new employees in database.
Meet with special interest groups or individuals on behalf of executives.
Prepare executive responses to routine memos, letters, or correspondence.
Prepare checks for signature and review.
Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.
Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
Evaluate policies to ensure they are in compliance with corporate rules and mission.
Handling agenda of private plane and yacht
Information about the selection process
Requirements for the employee
Candidates with education suit the position
University education (Bachelor's degree)
University education (Master's degree)
University education (Master's degree)
Language skills
English - Advanced (C1) and French - Advanced (C1) and Russian - Advanced (C1)
Other knowledge
Business correspondence - Expert
Driving licence
B
Personality requirements and skills
B.S. in Management or related field
7 years administrative support or executive assitence
Problem solving ability
Advanced MS Office experience
7 years administrative support or executive assitence
Problem solving ability
Advanced MS Office experience
Advertiser
Brief description of the company
We are a small team of experienced software developers and entrepreneurs who have started a new Internet security company. We currently have offices in Seattle and London.
Number of employees
3-4 employees
ID: 2527750
Dátum zverejnenia: 22.4.2016
2016-04-22
lokalita: Budkova cesta 22, Bratislava region, Bratislava Pozícia: Administrative Worker, Official, Assistant, Office Manager Spoločnosť: BRAUN HOLDING, s. r. o.
Základná zložka mzdy (brutto) a ďalšie odmeny: Commensurate with Experience