Management Team Assistant

We are now recruiting candidates for the position of Assistant for the Management Team. We are looking for somebody who will contribute to smooth and efficient operations of the organization by consistent and professional execution of assigned office and administrative agenda.

Main responsibilities:
• Independently and actively monitor the status of office supplies and ensure the supplies are available and kept in reasonable volumes, purchase the missing supplies in line with internal rules
• Timely manage and track the deliveries and dispatched shipments (mails, parcels, etc), incl. storage and warehouse management
• Proactively cooperate with owner of Bratislava premises and ensure smooth facility operations
• Coordinate and control cleaning services provider to ensure the premises are always clean and representative
• Register all visitors of Bratislava premises in line with internal policies, distribute and collect entry cards and manage up-to-date list of employee entry cards
• Manage meeting room utilization including their preparation before and after meetings
• Order and distribute catering for meetings and trainings in line with requirements of meeting/training organizers, settle and monitor invoices related to catering
• Arrange transportation (e.g. company taxi) based on requirements of manager
• In line with instructions and requirements book accommodation for company external visitors and management team
• Support GM and management team with administrative tasks in line with requirements
• Organize events based on obtained instructions
• Manage and optimize legal documents flow, promptly arrange signatures of legal documents and arrange their dispatch in line with instructions
• Execute other related tasks (e.g. special projects, market research, records control, meeting minutes, reports, etc.) assigned by management team in line with instructions

In case you are interested in this position send us your CV in Slovak or English language. Please, do not contact us via telephone. We will contact selected candidates directly and not selected candidates will receive e-mail notification.