Office Coordinator (Maternity cover)

Amazon /Slovakia/ s.r.o.

Place of work
Námestie 1. mája 18, Bratislava
Contract type
full-time, agreement-based (Temporary jobs)

Information about the position

Job description, responsibilities and duties

Amazon.com strives to be Earth's most customer-centric company where people can find and discover virtually anything they want to buy online. By giving customers more of what they want - low prices, vast selection, and convenience - Amazon.com continues to grow and evolve as a world-class e-commerce platform. The Seller Support team acts as the primary interface between Amazon and our business partners. We obsess over providing world class support to Merchants selling on the Amazon platform. We strive to predict the Seller's needs before they recognize they may have a problem, create innovative self-help tools, and provide solutions to help our partners better serve their customers.

The Seller Support Regional Office Business Coordinator (ROBC) acts as the face of Amazon for all visitors to the Bratislava building. The duration of the contract is for a maternity cover of an employee. The successful candidate will form a key part of our operation, taking responsibility for the general administration tasks that are essential for the smooth running of the site. These tasks include Corporate Security (keycards, photos), Purchasing and Office Services, Travel, Business Resumption and ERT, Facilities Management and Records Management. The ROBC will support and enforce all corporate and departmental policies and procedures pertaining to Seller Support functions.


Responsibilities

· Ensure a high standard of personal and environment presentation to give visitors a good first impression
· Monitoring and ordering of office supplies for the Seller Support function
· Creating Purchase Requisitions, monitoring of Purchase Orders for timely delivery and signing off for received stock
· Ensure all invoices are correctly documented and sent to Accounts Payable
· Management of vendor relationships
· Manage the booking of meeting rooms and ensure the smooth running of these meetings
· Arranging Travel, Accommodation, Restaurant and Taxi itineraries for visitors from other sites
· Co-ordinate All Hands meetings, team events and incentives
· Setting up vendors/contractors for site services and events including facilities contracts and building management
· Organize catering for onsite events
· Ensure first aid support and fire and evacuation processes and standards are maintained at the required levels
· Manage bulletin boards and posters around the building
· Participate in Process Improvement/ Kaizen Events
· Manage the Work from Home Process for Associates
· Facilitate the Associate Engagement Forum including driving outcomes in support of increasing on-site engagement.
· Provision of administration support to leadership team in relation to the creation of reports, presentations and any ad hoc duties

Skills/Experience:
· Experience within a customer service environment preferred.
· Enthusiasm, positivity and strong self-motivation; Desire to expand skills into new areas
· Strong prioritization and time management skills, with a high degree of flexibility
· Embrace constant change with flexibility and good grace
· Demonstrate appropriate sense of urgency and bias for action
· Demonstrates effective communication, composure, and professional attitude
· Exemplary performance record, particularly with regard to quality & productivity
· Previous experience working in an Office management role desired
· Experience in MS Office, Excel, and Amazon HR/Admin Systems
· Health and Safety Qualifications desired but not essential
· First Aid Qualification desired but not essential
BASIC QUALIFICATIONS


· Excellent English language skills
· Front of House or Office Management experience
· University Degree
· Customer Service Experience
· Experience in a access controlled environment (security badges etc.)
· Enthusiasm, positivity and strong self-motivation; Desire to expand skills into new areas
· Strong prioritization and time management skills, with a high degree of flexibility
· Embrace constant change with flexibility and good grace
· Demonstrate appropriate sense of urgency and bias for action
· Demonstrates effective communication, composure, and professional attitude
· Exemplary performance record, particularly with regard to quality & productivity
· Experience in MS Office, Excel, and Amazon HR/Admin Systems.
· Minimum Required Qualification - Matric / Grade 12 / NQF L4 / NCV 4
PREFERRED QUALIFICATIONS


· Previous experience of being an assistant and / or Office Co-ordinator
· Previous experience of supporting / organizing events
· Previous experience of producing written communications in a corporate environment
· Health and Safety Qualifications desired.
· First Aid Qualification desired.
· Tertiary Qualification related to role.

Information about the selection process

please submit your CV in English

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Proficiency (C2)

Advertiser

Brief description of the company

At Amazon.com, we're working to be the most customer-centric company on the Earth. To get there, we need exceptionally talented, bright, and result driven people.

All open positions together with a job description and contact details can be found on www.amazon.jobs.

Number of employees

1000 and more employees
ID: 3151613  Dátum zverejnenia: 4.8.2017