Office Co-ordinator

Amazon strives to be Earth's most customer-centric company where people can find and discover virtually anything they want to buy online. By giving customers more of what they want - low prices, vast selection, and convenience - Amazon continues to grow and evolve as a world-class e-commerce platform. To expand the selection of products available to customers Amazon engages with sellers who offer their catalogue of products on Amazons’ global ecommerce platforms. The Seller Support team acts as the primary interface between Amazon and sellers. We obsess over providing world class support, technical assistance and account management services to our global partners. We strive to predict the Seller's needs, create innovative self-help tools and provide solutions to help our partners better serve their customers and grow their businesses.

Seller Support at Amazon provides candidates with an opportunity to join a diverse, multicultural team with direct partnerships across extensive worldwide locations. Amazon and Seller Support pride ourselves on growing talent and leadership from within, offering multiple career paths in areas such as people management, program management, technical support, HR, training and development and workforce planning. Roles within Seller Support at Amazon offer candidates the opportunity to grow and develop skills such as mentorship, coaching, negotiation, process improvement, account management, data analysis, presentation and communication all while contributing to our vision of creating and sustaining a culture of approachable excellence that delivers a remarkable and reproducible Seller experience.

The Office Co-ordinator is responsible for managing multiple, competing responsibilities in an aggressively growing environment. Specifically, the Office Co-ordinator role will encompass providing day-to-day support to Amazon Slovakia employees and partnering with managers to accomplish business objectives. This job requires someone who takes responsibility for projects or tasks and can bring them to successful completion in a timely and effective manner. Additionally, the Office Co-ordinator will be someone who can work autonomously, with little or no direction, and be willing to help with a variety of projects.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions.

ESSENTIAL JOB DUTIES & RESPONSIBILITIES
Office Management

- Liaise with the site receptionist and facilities management
- Track inventory of office supplies in every area of the company. Ensure adequate supplies are available at all times. Also ensure organization is maintained in each departmental supply area.
- Run cost and comparative analyses to identify areas of improvement; provide reasoning and support for cost allocations made.
- Purchase any incidental items needed for office and/or employees not covered by a vendor contract.

Administration/Misc

- Plan and facilitate all office events and parties including annual holiday party, picnics, and special events, manage to budget, resources and any special needs.
- Smooth administrative support and assistance to our Senior Management in daily business i.e. maintain calendar, handle post and calls, set-up conference calls, support in routine reporting and analysis preparation, handle internal meeting requests and prepare Agenda for meetings
- Handle travel bookings from A-Z including organization of visits
- Coordinate lunches and other external resources for team events, interviews, all hands, tech talks, etc. Be the go-to resource for the leader of the function to coordinate where to order, etc.
- Coordinate and communicate agreed updates and information.
- Maintain ongoing activities to ensure adherence to associate expectations
- Manage Action trackers and support follow ups
- Facilitate key meetings including distribution of agenda, capturing minutes and actions