Facilities Coordinator

Location Facilities Management Coordinator operates independently to deliver a variety of facility and office support services within different areas of responsibility (facility management, office maintenance, internal relocations, construction projects etc.). S/he will monitor service contracts and ensure that facilities/equipment is serviced in terms of agreed contracts. Undertake daily/weekly/monthly liaison with suppliers.
Performing regular floor walks and monitor the performance of contracted vendors according to the contract (cleaning service, plants maintenance, fire protection services etc.) S/he handles independently all maintenance issues which arise relative to the exterior and interior of the building and furniture and fittings. S/he will undertake those repairs which can be handled internally and contact the relevant contractors or service providers for others. He/she may assist in supervision of a junior team of up to 6 PTEs.

Key Responsibilities:
• Manage positive relationships with all internal and external customers/vendors and independently resolve escalated issues (responsible for the communication efforts to customers such as changes, new services, incidents, etc.)
• Performing floor walks, monitor external and internal building structures, furniture and fittings on a regular basis attending to repairs in the appropriate manner.
• Monitor performance of external suppliers
• Is accountable for executing of all periodic maintenance controls of office equipment according to schedule (e.g. maintenance of A/C units, seasonal cleaning, electro revisions, beamers maintenance…)
• Responsible for kitchen equipment functionality (water machines, dish washing machines, fridge, microwaves) and other kitchen supplies (cups, spoons etc.)
• Helps develop and implement processes, procedures and/or initiatives within area of responsibility
• Responsible for solving all facility related issues logged via AWS helpdesk, responsible for the furniture in the office and storage management
• May be responsible for executing the complex tasks within the team
• Preparing purchase orders in purchasing application (Ariba), controlling invoices, and solving problems in cooperation with finance DPT.
• Performing basic maintenance tasks (solving basic maintenance issues as whiteboards installation, etc.)
• Set up of meeting rooms and basic furniture moving

• fluent English skills
• Good attitude regarding computer use.
• Very good attention to detail.
• Good customer service skills
• Strong interpersonal, communication and problem-solving skills.
• Good technical skills/understanding of basic technical requirements Fluent in English

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