Supplies Distribution Assistant in our office

Do you want to experience dynamic daily life in premises of worldwide corporation? We are looking for the person who enjoys mix of administrative and manual work, being in daily contact with client and who is ready to adapt on dynamic environment.
Corporate Real Estate & Logistics team provides various facility management services for Swiss Re Bratislava location. It consists of several subdepartments: Building Management, Functional Management, Workplace Management, Internal Services and Reception team.

As a part of Internal services team you will be responsible for:

• Pantry services
o Regular refill of supplies
o Regular refill and basic cleaning of coffee machines
o Internal catering accessories management
o Dishes supply management
o Distribution of occasional refreshments (quarterly basis)

• Refill of stationery supplies
o Regular refill of stationery areas
o Regular refill of stationery in meeting rooms

• Catering services
o Supervision of catering deliveries from external supplier
o Maintenance, discharge and return of internal catering accessories

• Mail services
o Distribution of internal mail (preparation for distribution)
o Distribution of incoming mail
o Collection of outgoing mail
o Notifications of incoming packages to recipients
o Deputy for team colleague for processing of mail

• Meeting rooms
o Check of rooms for tidiness
o Report all damaged equipment
o Regular cleaning of whiteboards and LCD/plasma screens
o Quarterly update of meeting room binders

• Distribution of corporate posters and internal promo materials
• Quarterly updates of Safety & Security boards
• Monthly check and refill of First Aid Kits
• Support on new building project as instructed by the Team Leader
• Support for other CRE&LO teams
• Performing of other position related tasks as instructed by Supervisor